Chair Force Privacy Policy

Introduction

Welcome to Chair Force, an AI-powered writing assistant designed to help you draft professional documents. Chair Force is a privately operated platform and is not affiliated with, endorsed by, or acting on behalf of the United States Air Force, the Department of Defense, the United States Government, or any other governmental entity. We are committed to protecting your privacy and providing a safe online experience. This Privacy Policy outlines what information we collect, how we use and share it, and your rights regarding your personal data.

By using the Chair Force website and services, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use our services. You further acknowledge that the Service is unofficial and that you alone are responsible for the legality and appropriateness of the information you provide.

Your Responsibility for Submitted Information

You retain control over the data you choose to input into Chair Force. You must ensure that you have the right to share any information you submit and that doing so complies with all applicable laws, regulations, and policies (including military or contractual confidentiality requirements). Do not provide classified information, Controlled Unclassified Information (CUI), or any other restricted data to the Service. Chair Force does not operate on government networks approved for classified processing, and we do not monitor content for classification markings. If you input sensitive data, you do so entirely at your own risk.

The Company disclaims responsibility for any consequences that result from your decision to share sensitive or unauthorized information with the Service. You agree to indemnify Chair Force for any claims or damages arising from data you submitted that you were not authorized to disclose.

No Government Affiliation or Endorsement

Chair Force is independently owned and operated. We are not part of, sponsored by, or endorsed by the United States Government, the Department of Defense, or the United States Air Force. Any references to Air Force concepts are provided solely for context so you can tailor your documents appropriately. Using the Service does not satisfy any official submission requirements, and you must rely on approved government systems for official communications or filings.

Information We Collect

We only collect personal information that is necessary to provide and improve our services. This includes:

• •Account Information: When you create an account, we collect information such as your email address, a password, and optionally your name or rank/position. This helps identify you and manage your account.
• •Performance Brief Content: The text and information you input into our forms (your performance briefs and related data) are collected in order to generate the writing output. This content may include personal information like your rank, achievements, duty positions, or other details you choose to include in the brief. We treat all such user-provided content as confidential, but you are solely responsible for ensuring that what you submit is appropriate for a non-government, commercial environment.
• •Cookies and Session Data: We use cookies only as needed for site functionality, such as maintaining your login session and preferences. These are typically session cookies that keep you logged in and remember your settings, and they expire or are deleted when you log out or close your browser. We do not use any analytics or tracking cookies for advertising or behavioral tracking purposes.
• •Automatically Collected Data: Unlike many websites, Chair Force does not collect or store your IP address, precise location, or detailed usage analytics. The only automatic data we might record are basic log entries (such as the date and time of access) that are necessary for security and debugging, and even these are not linked to your identity and are not stored long-term. We do not profile your usage or track you across other sites.

Note: Any data fields or forms on our site that request personal information will indicate if providing that info is optional. We will not collect sensitive personal details unless you voluntarily provide them.

How We Use Your Information

We use the collected information for the following purposes:

• •Provide and Improve the Service: Your information (account details and brief content) is used to operate Chair Force and generate your outputs. For example, we process the text you input through our AI tool to create a well-formatted performance brief tailored to the details you provided. We may also use data in aggregate (and not identifiable to you) to improve our features and ensure the tool is working correctly.
• •Account Management: Email addresses and account credentials are used to authenticate you and allow secure access to your account. We may use your email to send verification links, password reset instructions, or important account-related notifications.
• •Communication: We might use your contact information to send service updates, respond to your inquiries or support requests, and inform you of new features or changes to our service. (We will not spam you, and you can opt out of non-essential communications.)
• •Legal and Security: Information may be used to comply with legal obligations or enforce our terms of service. For instance, we may use data to investigate and prevent fraudulent activities or misuse of the platform, and to ensure the security of our users and systems. If we become aware that content you provided includes classified or otherwise restricted information, we may take steps we deem appropriate, which can include deleting the content and notifying appropriate authorities where required by law.
• •No Advertising or Sale of Data: We do not use your personal data for advertising purposes and we will never sell your personal information to third parties. Your data is used strictly to provide you with the Chair Force service and as otherwise described in this policy.

Importantly, any performance brief content you provide is only used to generate your output and deliver it back to you. We do not use the content you enter to train our AI models or for any purpose beyond providing the service to you, unless we obtain your explicit permission.

Data Sharing and Disclosure

We value your privacy. Therefore:

• •No Selling of Personal Data: We do not sell, rent, or trade your personally identifiable information to any third parties. Your data is not shared for marketers or advertisers.
• •Service Providers: We may share necessary information with trusted third-party service providers who help us operate the Chair Force website and services, such as our web hosting provider or email service. These providers will only receive the data needed to perform their services (for example, storing data on a secure server or sending out an email you requested) and are obligated to keep your information confidential and use it only for our specified purposes.
• •Legal Compliance: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). In plain terms, we might release information when we believe it's necessary to comply with the law, enforce our site policies, or protect our rights, property, or safety or those of others.
• •Business Transfers: If in the future Chair Force is involved in a merger, acquisition, sale of assets, or other business transaction, user information (which is one of our assets) may be transferred to the new owner as part of that deal. If that happens, we will ensure the successor honors the commitments we've made in this Privacy Policy, and we will notify you (for example, via email or a notice on our site) of any such transfer.
• •With Your Consent: Apart from the cases above, we will only share your information if you give us your consent. For instance, if we ever want to use your testimonial or share data for a new purpose not covered by this policy, we would ask for your permission first.
• •Non-Personal & Aggregate Data: We may share aggregated information that does not identify you personally. For example, we might disclose overall usage statistics or the total number of users to show how the site is performing. This information has no personal data included.

International Users and Data Transfers

Chair Force is operated from the United States, and the data you provide will likely be stored and processed on servers located in the U.S. If you are accessing our service from outside the United States (for example, from a U.S. military base overseas or any other country), please be aware that your information will be transferred to and stored in the United States or other jurisdictions where our servers or service providers are located. These locations may have data protection laws that are different from those in your country.

However, we take appropriate safeguards to ensure that your personal information remains protected according to this Privacy Policy and applicable law, regardless of where it is processed. If we transfer your data outside of regions like the European Economic Area (EEA), we will ensure adequate safeguards are in place, such as standard contractual data protection clauses or reliance on laws deemed adequate by regulators. By using the Chair Force service and providing your information, you consent to this transfer and processing in the United States and any other country where we or our vendors operate.

Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include technical, administrative, and physical safeguards appropriate to the sensitivity of the data. For example, we use encryption (HTTPS/TLS) to protect data in transit between your device and our servers. Passwords are stored in a hashed/encrypted form for your security, and our databases are protected by access controls.

That said, please understand that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee absolute security. You can help keep your data safe by using a strong, unique password for your Chair Force account and by logging out after using the service on shared devices. Never rely on Chair Force to store or transmit classified or otherwise restricted information.

If we ever experience a data breach that affects your personal information, we will notify you and the appropriate authorities as required by law.

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, as outlined in this policy. This generally means we keep your information for as long as you maintain an account with us or as long as is needed to provide you with the Chair Force services you have requested. For instance, the content you input may be stored in your account so that you can revisit or edit it, until you delete it or delete your account.

If you choose to delete your account or if your account becomes inactive for an extended period, we will delete your personal data within a reasonable timeframe, unless we are required to retain it longer to comply with our legal obligations, resolve disputes, or enforce our agreements. For example, we might retain certain data if required for financial record-keeping or if mandated by law enforcement.

Your Rights and Choices

You have rights regarding your personal information, and we want to ensure you can exercise them. Depending on your location and the applicable laws, your rights may include:

• •Access and Transparency: You have the right to request a copy of the personal data we hold about you and to obtain information about how we process it. We will provide you with this information, typically free of charge, within a reasonable time.
• •Correction: If any personal information we have is inaccurate or incomplete, you have the right to ask us to correct or update it. For example, if your email or rank changes, you can update your profile or contact us to make the change.
• •Deletion: You can request that we delete your personal data. This is sometimes called the "right to be forgotten." If you request deletion, we will remove your account and personal information, unless we are required to keep it for legal reasons. (Note that deleting your data will likely prevent us from providing the service to you thereafter.)
• •Objection to Processing: You have the right to object to certain processing of your data, such as for direct marketing (though we currently do not do this) or any processing based on our legitimate interests. If you object, we will reconsider our processing or data practices as required by law.
• •Data Portability: For users in some jurisdictions (like the EEA), you may have the right to data portability, meaning you can request to receive your personal data in a structured, commonly used, machine-readable format, and have the right to transmit that data to another service where technically feasible. In plain terms, you can ask us for a copy of your data that you can take elsewhere.
• •Restrict Processing: You can ask us to restrict or suspend the processing of your personal data under certain circumstances (for example, if you contest the accuracy of the data or have objected to processing). We will still store your data but not use it until the issue is resolved.
• •Withdraw Consent: If we rely on your consent to process any personal data, you have the right to withdraw that consent at any time. For example, if you consented to receive a newsletter or to some optional data use, you can change your mind later. Withdrawing consent will not affect the lawfulness of any processing we already performed based on your consent before it was withdrawn.
• •Non-Discrimination: We will never discriminate against you for exercising any of these rights. If you make a privacy rights request, we will still provide you with our services at the same level of quality.

How to Exercise Your Rights: Most of these rights can be exercised by contacting us (see the Contact Us section at the end of this policy). For certain aspects like accessing or updating your info, you might also use self-service options in your account settings if available. We may need to verify your identity (for example, through your email address) before fulfilling certain requests, to ensure we don't disclose or delete the wrong person's data.

Please note that these rights are subject to certain legal limitations. For instance, we cannot provide data that contains personal information about another individual without their consent, and we might retain some data if it's legally required (as noted in the Data Retention section).

European Union/EEA Users

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you are entitled to the rights above under the GDPR, and some additional considerations apply:

• •Legal Bases for Processing: We process personal data from EEA users on several legal bases as allowed by GDPR. Typically, the primary bases are contract (we need your data to provide the service you've requested), and consent (you consent by providing data and using the service). In some cases, we may also rely on legitimate interests (for security and improvement, in ways that do not override your privacy rights), or legal obligation (if we have to comply with laws).
• •Right to Lodge a Complaint: EEA users have the right to lodge a complaint with a Data Protection Authority (DPA) or supervisory authority in their country if they believe our processing of their personal data violates the law. We encourage you to contact us first so we can address any concerns, but you are free to contact your local DPA at any time.
• •International Transfers: We have detailed our approach to international data transfers in the section above. We ensure that if your data travels outside the EEA, it remains protected by appropriate safeguards (such as EU Standard Contractual Clauses). You can request more information about these safeguards by contacting us.

California Residents

If you are a resident of California, you are protected by the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), which provide certain rights similar to those above:

• •You have the right to know what categories of personal information we have collected about you, the purpose for collecting it, and the categories of sources from which the information was collected. (This information is largely provided in this Privacy Policy under "Information We Collect" and "How We Use Your Information.")
• •You have the right to know if we have disclosed or shared your personal information with third parties and the categories of those third parties (see "Data Sharing and Disclosure" above). Note: We do not sell your personal information, and we do not share it for cross-context behavioral advertising.
• •You have the right to access the specific pieces of personal information we have about you, which you can request by contacting us.
• •You have the right to request deletion of your personal information (with similar exceptions as under GDPR – e.g., if data must be kept for legal reasons).
• •You have the right to correct inaccurate personal information we hold about you.
• •You have the right to opt out of the sale of personal information. (Again, though, we do not sell personal data, so this is not applicable in our case.)
• •You have the right to not be discriminated against for exercising any of your CCPA/CPRA rights.

If you need to exercise any of these rights, please contact us. For verification, you may need to provide additional information to confirm your identity (which we will only use for verifying the request).

Also, per California law, we disclose that we do not respond to "Do Not Track" (DNT) signals in browsers. DNT is a feature in some web browsers that allows you to express a preference not to be tracked across websites. We do not track our users across third-party sites anyway, and our service operates the same for all users whether or not a DNT signal is received.

Children's Privacy

We comply with the U.S. Children's Online Privacy Protection Act (COPPA) and do not knowingly collect or solicit personal information from anyone under the age of 13. Chair Force is not directed at children under 13, and our website and services are intended for adult members of the Air Force (or other users of legal age in their jurisdiction). If you are under 13, please do not use this site or send any information about yourself to us.

If we learn that we have collected personal information from a child under 13 without parental consent, we will delete that information as quickly as possible. If you believe we might have any information from or about a child under 13, please contact us so that we can take appropriate action.

For minors aged 13–18: If you are between 13 and 18 (or the age of majority in your region), you should only use Chair Force with permission from a parent or guardian. Although our service is not intended for minors, we recognize some young Airmen might be under 18; in such cases, using the site indicates that you have obtained any necessary permissions.

Changes to This Privacy Policy

We may update or change this Privacy Policy from time to time as our services evolve or as privacy laws change. If we make significant changes, we will notify users either by an email notification or by placing a prominent notice on our site. We encourage you to review this Privacy Policy periodically for any updates.

If we decide to change our Privacy Policy, we will update the modification date at the top of this page and possibly provide additional notice (e.g., a pop-up or message about the changes). Your continued use of Chair Force after any changes to this policy constitutes your acceptance of the updated terms.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us. We are here to help and will respond as promptly as we can.

You can reach us by email at support@chairforce.com (or whatever contact email is provided for the site). Alternatively, you may contact us through any contact forms or support channels provided on the Chair Force website. We welcome your questions and will address any issues to the best of our ability.

Thank you for trusting Chair Force with your writing needs. We are dedicated to safeguarding your personal information and helping you succeed while respecting your privacy. Remember that the Service is private and unofficial, and you should never submit classified or otherwise restricted information to the platform.